Today’s workforce needs more than effective policies and aesthetically built workspaces. Its digitally driven landscape demands an interconnected work culture to improve efficiency and productivity. A strong organizational culture is a strategic factor that speaks to its core objective and sets the tone for its ability to innovate, adapt, and sustain in the future. 

Driving a connected and positive work culture within an organization is the first step to business success. Imagine having a dedicated, skilled, and interconnected workforce. How drastically would it impact the company’s productivity? Increased employee loyalty, improved talent retention rate, and a sense of belonging among the employees are eminent catalysts for business success. 

It’s as simple as this! When employees are closely aligned with company objectives, it’s easier for an organization to succeed with effective engagement, productivity, and commitment.  

How can social intranet platforms contribute to bringing such efficiency through an interconnected organizational culture? This blog explains it all!

Social Intranet Platforms and Their Role in Reinforcing A Positive Organizational Culture

Social intranet platforms have been a powerful force in facilitating real-time communication and fostering a sense of community among employees. As a result, they have a positive role to play in shaping organizational culture. Particularly important to mention is the role of features such as personalized news feeds, group messaging, forums, and video conferencing. 

Here are some key stats highlighting the role of social intranet platforms in driving a positive organizational culture:

• As early as 2012, McKinsey Global reported that social technologies can increase the productivity of high-skill knowledge workers by 20-25%.
• Recent research by Deloitte shows that companies with strong online social networks are 7% more productive than those without.

Social Intranet Platforms and The Digital-first Workplace

Social intranet platforms have repeatedly proven that technology is more than a tool to nurture and reinforce organizational culture. As large-scale ecosystems, they help employees in an organization communicate more efficiently, collaborate more naturally, and build a sense of belonging, irrespective of geographical boundaries. 

Simply summing up, social intranet platforms set the foundation for shaping the fabric of modern-day work environments. 

Dissecting the Value of Social Intranet Platforms

Social intranet platforms have some robust features that can encourage employees within an organization to build a positive mindset toward collaboration and communication. It helps address issues of data silos, improper and inefficient communication and overall guides as a cohesive force in setting up a business for success. Equipped with a suite of key features, here is what social intranet platforms help with:

Personalized news feeds that offer tailored content to employees, thus keeping them up to speed with important updates that fit their needs. Personalization also makes the information easily accessible, enhancing awareness and engagement.

Project collaboration rooms enable teams to work together closely, irrespective of geographical location, allowing easy sharing of digital areas for documents, task management, and timelines.

Integrated communication tools that enable direct and group messaging through open discussion forums and video conferencing. These tools are particularly seen as critical in breaking down silos and fostering open dialogue.

Shaping Organizational Culture with Social Intranet Platforms

Social intranet platforms provide a wonderful opportunity to improve transparency and build a culture of open communication and inclusivity within the workplace. By leveraging social intranet platforms, organizations can:

Foster openness and dialogue: Social intranets have the potential to cut across hierarchical barriers, thus enabling employees at all levels to voice their ideas and feedback openly. Imagine having a CEO and a trainee brainstorm ideas for a cultural fest in the organization. This democratization of communication fosters a culture of trust and respect, where every opinion is valued and every individual is given a space to feel heard and acknowledged. 

Facilitate collaboration: With features such as mobile responsive apps and video calling systems, social intranets help employees collaborate on projects, collectively share knowledge, and solve problems. This helps with rapid innovation while also cementing interpersonal relationships between team members.

InfinCE is a leading social intranet platform. It is a true testament to how technology can be leveraged to build and nurture a vibrant organizational culture. With its thoughtfully curated suite of communication and collaboration tools, InfinCE enables businesses to create a connected and engaged workforce that is deeply in touch with the company’s values and objectives.

Empowering employees with social intranet platforms like InfinCE can propel a company’s digital strategy toward improved business outcomes, such as optimized operational efficiency and a thriving workplace that attracts top talent and drives innovation. Dynamic, inclusive, and fit for the future – Empower your team now with a modern intranet solution. Explore InfinCE for free today!

Modern workplaces are evolving beyond the traditional, 9 to 5 desk-bound culture. Legacy internal communication tools are giving way to dynamic, mobile-first intranets. For companies managing a dispersed workforce, mobile intranet software is a lifesaver.

What is a Mobile Intranet?

A mobile intranet is a mobile-enabled internal communications tool. Mobile intranet software helps connect, inform, align, and engage dispersed employees, anytime.

Today, many companies are switching to remote and hybrid working. Along with in-office staff, organizations also need to manage frontline workers and field teams. With a mobile intranet, companies can keep everyone in their workforce on the same page.

Why Does Your Company Need a Mobile Intranet?

Here are seven reasons why your business needs mobile intranet software.

1. Connect Deskless Employees

Early-stage intranets connected desk-bound employees and knowledge workers with their immediate team. Today, many people work far from the physical confines of a workstation. Some may be traveling to meet customers in other cities. Some may be attending business conferences or trade exhibitions. So how can you connect everyone across the organization and help them stay on the same page? Look no further than a mobile intranet.

Your company’s mobile intranet sticks your whole workforce together, including deskless employees. Say one of your teams is representing your brand at a trade show. With a mobile intranet, you can catch up with any of your reps, at any time of the day. If your production team is busy on the floor, you can use the mobile intranet to communicate with them.

A mobile intranet allows you to notify deskless employees when something needs immediate attention. Besides, you can schedule virtual meetings, present ideas, share files, and more.

Up-to-date internal communications instill in employees a sense of purpose and belonging. When your team feels connected and aligned with your goals, they take pride in what they do. It improves your workplace morale, resulting in better performance and productivity.

2. Keep Your Field Teams and Frontline Workers in the Loop

Your field service teams represent your brand to customers and the outside world. You may need to often interact with the staff selling your products or exhibiting at a trade show. A mobile intranet is the only way your field teams can connect to the rest of the company.

Using the mobile intranet, your staff can send real-time updates from the field. It helps field teams exchange ideas and feedback with your in-office employees. Your staff can record data on the field and share reports with the back-office team right away.

With your mobile intranet, field teams can access organizational data and resources at any time. They can also find data relevant to their jobs on mobile. It helps reduce on-site errors, leading to improved job performance.

Most workplace chaos stems from delayed communications or wrong information. A mobile intranet consolidates all your internal communications in one place. It ensures everyone in your organization, from in-office to remote teams, is on the same page.

3. Harness the Productive Moment From Anywhere

With a mobile intranet, your team can connect and contribute from any location, at any time. When you’re walking between meetings or riding in a cab, the mobile intranet helps you stay on top of work.

Mobile intranet software is a perfect work assistant that captures your in-moment productivity. It helps reduce idle hours, making your interstitial time more productive.

4. Take Good Note of All Notifications

Enriching notification management is a key feature of modern mobile intranets. Customizable mobile notifications ensure you never miss any key updates. You can track notifications on the go and determine how and when you should get notified. Say your customer’s SLA is due in two days. When you get notified of the same ahead of 48 hours, it’s a lifesaver.

Mobile intranets provide timely notifications that help achieve work-life balance. Your smartphone is the best place to manage and process work-related notifications. You can check important notifications from anywhere, at any time of the day, on any mobile device.

5. Get Away from the Email Overpour

Gone are the days when company email was the only way to notify employees. Managers are resorting to mobile intranets to notify teams of critical updates. Mobile notifications highlighting message summaries save your team’s time. The right intranet provides the best experience on mobile, boosting employee productivity.

Mobile intranets help overcome the challenge of losing critical notifications shared via email. Instant mobile alerts work better than clumsy notifications hidden in long emails. Real-time notifications on mobile make workdays more meaningful and organized.

6. Promote Bring Your Own Device (BYOD) Initiatives

According to Statista, organizations will spend USD 732 billion on devices in 2024. A mobile intranet is an excellent budget-saver for organizations planning to reduce asset costs. When you have employees who don’t need a company PC or a laptop to work, a mobile intranet comes in handy as a work aid.

Today, many organizations let their staff manage work on personal devices. For these employees, a mobile intranet is a must to stay connected with their teams and work. If your organization is encouraging BYOD, mobile intranets are a must-take path.

7. Boost Emergency Preparedness and Disaster Readiness

Disasters and emergencies of varying scales can affect your work routines. Imagine a hacker breaching your company’s network or a short circuit causing you to shut down. Unforeseen natural calamities like earthquakes and floods too can bring your network down. During an emergency, a mobile intranet works as the best internal communications tool.

When you need to free people from desks, your mobile intranet helps them work from safer zones. During such times, mobile is the only way to reach your teams and help those in distress. Companies can update employees on safe remote working practices through mobile. Admins can notify employees of back-to-office plans when they’re ready to reopen.

How Does InfinCE Mobile Intranet Help Your Business?

Looking for a mobile intranet that packs in essential workplace management tools? Enter InfinCE, the modern social intranet for managing your entire business.

With its state-of-the-art features, InfinCE fosters team collaboration and frictionless workplace communication. Employees can access the InfinCE mobile intranet on iOS or Android-supported mobile devices.

What can you find in the InfinCE mobile intranet?

InfinCE mobile intranet brings a modern digital workplace to your fingertips. Here’re some of the top features you’ll find in InfinCE.

• Workplace Feed: Allows employees to receive the latest company updates. Employees can also create and share insights using Feed.
• Polls and Surveys: Use polls and surveys to seek feedback from your team, at any time. Encourage them to share valuable insights for continuous improvement.
• Communication Boards: Access communication boards anytime, anywhere, to receive the latest company updates.
• Collaboration Apps: Live chat, video meetings, employee directory, and other workplace collaboration tools.
• Productivity Tools: Calendar, Task Manager, Drive, Gallery, Documents, Spreadsheets, and Presentations.
• Secure File Sharing: Secure drive to store critical organizational files and documents. Your distributed teams get instant access to the files using their login credentials. Strong encryption and access controls to safeguard shared files and data.

The list doesn’t end here. InfinCE also supports customization and integration with other apps you use.

What Are the Unique Advantages of InfinCE Mobile Intranet?

• Engages both desk users and frontline workers alike. Gives everybody across your diverse workforce a voice. Fosters a sense of community, belonging, and connection.
• Saves the cost and effort of configuring and customizing the intranet. InfinCE cloud platform is scalable and easy to configure. No need to rebuild the intranet every time you add more users.
• Drives employee advocacy initiatives. Employees can post their wins, stories, and achievements on company or team dashboards. It helps create a positive brand image, enhancing your hiring and retention process.
• Promotes diversity, equity, and inclusion (DEI) initiatives. Success stories and updates shared on InfinCE boards promote a positive work culture. Employees get inspired and connect themselves with what they do.  
• Improves remote employee experience: InfinCE is available on iOS and Android mobile devices. Your employees can install and use InfinCE from anywhere, at any time. You can customize the mobile app’s interface to reflect your branding. It helps in offering your remote teams an engaging experience.
• Suitable for small and mid-sized organizations without specific technical skills.  InfinCE is the right choice for small businesses that want to set up and scale an intranet in no time. InfinCE offers a social media-like interactive experience that modern employees are familiar with.

Make your workday easy, productive, and engaging with the InfinCE mobile intranet.

Want to see where InfinCE could take your business? Book a personalized demo today.

Social intranet platforms have become indispensable for businesses, facilitating communication, collaboration, and knowledge sharing among employees.  Picture this: a dynamic digital ecosystem where employees seamlessly exchange ideas, get instant access to workplace feeds and communication boards from their mobile devices, communicate through collaboration apps on the go, and interact on group channels, anytime and from anywhere, and access vital information—all within a secure, centralized platform. This transformative technology has become ubiquitous in everyday corporate life, especially in today’s hyper-competitive business landscape.

Consider the staggering statistics: According to a recent survey by Deloitte, organizations with effective communication practices are 50% more likely to report lower employee turnover rates. Moreover, businesses prioritizing internal communication are 3.5 times more likely to outperform their competitors. These numbers underscore the tangible impact of social intranet platforms on employee engagement, productivity, and ultimately, the bottom line. From fostering a sense of belonging among remote teams to unlocking innovation through cross-departmental collaboration, these platforms have become indispensable tools for forward-thinking businesses. 

Let’s look at some trends redefining how social intranets operate in today’s era.

1. Mobile-First Approaches

With the increasing reliance on mobile devices, social intranet platforms are adopting mobile-first approaches to ensure access anytime, anywhere. Trends like responsive design, dedicated mobile apps, and push notifications enable employees to stay connected and productive on the go. For example, employees can collaborate seamlessly on projects and access important updates from their smartphones, enhancing flexibility and productivity.

Here are some innovative use cases that drive home the point of how transformative mobile-centric strategies within social intranet platforms are:

• Responsive Design Revolution: Gone are the days of pinch-and-zoom frustration. Social intranet platforms adopt responsive design principles to ensure seamless user experiences across various devices, from smartphones to tablets. 
• Power of Standalone Mobile Apps: In a fast world, convenience is king. Recognizing this reality, social intranet platforms are investing in dedicated mobile apps to provide employees with instant access to essential tools and resources right at their fingertips. 
• The Power of Push Notifications: In the age of information overload, staying informed can be a daunting task. That’s where push notifications come into play. Social intranet platforms are leveraging push notifications to deliver timely updates, alerts, and reminders directly to employees’ mobile devices, keeping them informed and engaged, even when they’re on the move. 

2. Emphasis on User Experience (UX)

Intuitive interfaces, customizable dashboards, and seamless navigation contribute to a positive user experience, driving adoption and engagement among employees. For instance, a user-friendly interface with drag-and-drop functionality makes it easy for employees to organize and access information, improving efficiency and satisfaction.

According to a study by Forrester Research, every dollar invested in UX design yields a return of up to $100 in increased revenue. UX-driven strategies are reshaping the digital workplace landscape, empowering employees to thrive in an environment that prioritizes simplicity, efficiency, and user-centricity.

• Customizable Dashboards for Personalization: Personalization is the cornerstone of a superior user experience. Social intranet platforms are embracing customizable dashboards to empower employees to tailor their digital workspaces according to their preferences and workflows. Similarly, employees are more likely to engage with social intranet platforms that offer personalized experiences. 
• Seamless Navigation: Social intranet platforms are prioritizing seamless navigation to ensure that employees can find what they need quickly and efficiently. Almost 73% of organizations depend on SaaS applications today to drive operational success. Seamless navigation, thus, is critical to ensure work efficiency. Therefore, the importance of intuitive navigation cannot be overstated. With features like predictive search, contextual menus, and breadcrumb trails, employees can navigate intranet platforms effortlessly, maximizing productivity and satisfaction in the process.

3. Integration with External Tools and Applications

Social intranet platforms are increasingly integrating with external tools and applications, such as project management software and customer relationship management (CRM) systems, to streamline workflows and enhance productivity. Seamless integration allows employees to access relevant information and collaborate more effectively across different platforms – all through a single sign-on. For example, integrating the intranet with project management tools enables teams to track tasks, share documents, and communicate effortlessly, improving project outcomes.

4. Focus on Data Security and Compliance

Data security and compliance are crucial for social intranet platforms, particularly in light of evolving regulations like GDPR and CCPA. Implementing features such as end-to-end encryption, multi-factor authentication, and granular access controls ensures the protection of sensitive information and maintains regulatory compliance. For instance, role-based access controls restrict access to confidential data, reducing the risk of unauthorized exposure. Security is non-negotiable, and it is important to take it seriously. Investing in private IT infrastructure provides an extra layer of protection, shielding sensitive data from external threats. Additionally, a dedicated server system translates to optimized performance. CEOs can rest easy, knowing their organization’s information is safeguarded within a secure enclave.

5. . Integration of Artificial Intelligence (AI)

AI has transcended the realm of science fiction to become a driving force behind the evolution of social intranet platforms. Harnessing the power of AI technologies such as Natural Language Processing (NLP) and Machine Learning (ML), these platforms are undergoing a revolutionary transformation, reshaping how organizations communicate, collaborate, and innovate. AI algorithms analyze user behavior, preferences, and interaction patterns to deliver personalized content, notifications, and recommendations. For instance, an employee frequently engaging with marketing content may receive tailored updates from the marketing department, ensuring they stay informed and engaged with relevant information. AI can also highlight trending topics and content, ensuring that important information is prominently displayed and accessible. This not only improves content discoverability but also aids in knowledge management and retention within the organization. What’s more – AI-powered chatbots and virtual assistants on social intranet platforms can answer queries, provide support, and even facilitate project management tasks. These tools are available 24/7, offering immediate assistance to employees across different time zones, thereby enhancing productivity and reducing downtime.

6. Augmented Reality (AR) and Virtual Reality (VR) Experiences

Emerging trends in AR and VR integration are revolutionizing the way employees interact and collaborate within social intranet platforms. Virtual training simulations, immersive onboarding experiences, and virtual meeting spaces are just a few examples of how AR and VR technologies can enhance employee engagement and productivity. For instance, employees can participate in virtual meetings with colleagues from around the world, fostering collaboration and innovation regardless of geographical boundaries.

Conclusion

As social intranet platforms continue to evolve, embracing innovation and staying ahead of the curve is essential for businesses to maximize their potential. Organizations can create a dynamic and engaging work environment by just adopting mobile-first approaches, emphasizing UX design, integrating external tools, and prioritizing data security. Investing in these trends will enhance collaboration and productivity and position businesses for future growth in an increasingly digital world.

Empower your team with a modern social intranet system like InfinCE. InfinCE is built to enable C-suite leaders to cultivate an environment where teams seamlessly collaborate and share ideas, stay informed on key organizational and team updates, access documents securely from one place, and contribute collectively to the organization’s goals. InfinCE isn’t just a social intranet platform; it’s also a productivity enabler. Explore InfinCE today!

A company intranet is a private network accessible only to an organization’s staff. Often, a wide range of information and services from the organization’s internal IT systems are available on the intranet. These can include company policies, training modules, and internal communications. The main purpose of an intranet is to share company information and computing resources among employees, facilitate working in groups, and streamline internal communications.

Why is it Important to Improve Your Company Intranet?

Improving your company intranet is crucial for enhancing communication, increasing employee engagement, fostering collaboration, and streamlining work processes. A well-optimized intranet serves as a central hub for employees to access important information, connect with colleagues, and use necessary tools, thus saving time and improving productivity. Additionally, a modern intranet can play a key role in strengthening company culture and ensuring everyone is aligned with the organization’s goals and values.

Ideas to Improve Your Company Intranet

• User-Friendly Design: Ensure the intranet interface is intuitive and easy to navigate.
• Mobile Accessibility: Make the intranet accessible on various devices, including smartphones and tablets.
• Personalization: Allow users to customize their intranet experience.
• Enhanced Search Capabilities: Implement a powerful search engine to find information quickly.
• Collaboration Tools: Integrate tools for real-time collaboration.
• Feedback Mechanisms: Include options for employees to give feedback about the intranet.
• Regular Updates: Keep the content fresh and relevant.
• Training Resources: Provide resources to help employees make the most of the intranet.
• Security Measures: Ensure robust security to protect sensitive information.
• Analytics: Use analytics to understand how employees are using the intranet and identify areas for improvement.

Do Companies Still Use Intranets?

As opposed to older intranets that have legacy systems in place, modern intranets are more user-friendly, interactive, and integrated with other business tools and systems. They are no longer just a repository of information but a dynamic platform that fosters collaboration, communication, and a connected workplace culture. The adaptability and customizability of current intranets allow them to meet diverse organizational needs, making them a valuable asset for companies of all sizes.

Difference Between Intranets and Employee Apps

The key difference between intranets and employee apps lies in their functionality and accessibility. Intranets are comprehensive platforms providing a wide range of tools and resources, typically accessed via a web browser on a computer. They are designed for more in-depth tasks and information sharing. Employee apps, on the other hand, are more focused on specific functions like communication or task management and are optimized for mobile use, offering greater flexibility and accessibility on the go.

What Does The Intranet of the Future Look Like?

The intranet of the future is set to revolutionize how organizations communicate, collaborate, and operate. It will transcend traditional boundaries, offering a more immersive, interactive, and intelligent platform. This next-generation intranet will integrate cutting-edge technologies like Artificial Intelligence (AI), the Internet of Things (IoT), and advanced data analytics to create a truly dynamic and personalized user experience.

1. Personalization

Future intranets will leverage the latest technologies and tools to deliver highly personalized content and experiences to users. AI and associated technologies can analyze user behavior, preferences, and roles to tailor the information, notifications, and tools each employee sees, enhancing efficiency and reducing information overload. Additionally, AI-powered chatbots and virtual assistants could provide instant support and guidance, helping employees navigate the intranet effortlessly and complete tasks more quickly.

2. Advanced Collaboration Tools

The intranet of the future will include advanced collaboration tools that mimic physical interaction, making remote and hybrid work more effective. Virtual reality (VR) and augmented reality (AR) could be integrated to create virtual meeting spaces and interactive training environments. This would enable employees to collaborate in a more engaging and lifelike manner, irrespective of their physical location.

3. Integration with IoT

Integrating IoT with the intranet will allow organizations to harness real-time data from various sources, including sensors and smart devices. This integration could enhance workplace safety, optimize resource use, and provide valuable insights into operational efficiency. For example, IoT devices could automatically adjust lighting and temperature based on occupancy or track inventory levels in real time.

4. Enhanced Security and Privacy

As intranets become more central to organizational operations, security and privacy will become paramount. Future intranets will likely incorporate advanced encryption methods, robust access controls, and continuous monitoring to safeguard sensitive data. Additionally, adherence to global data protection regulations will be crucial.

How InfinCE Fits into the Future

InfinCE, an all-in-one cloud platform, is well-positioned to be a robust foundation for the intranet of the future. Its comprehensive suite of tools and features makes it an ideal choice for organizations looking to enhance productivity and collaboration.

• Customization and Scalability

InfinCE allows for extensive customization, enabling businesses to tailor their intranet to their specific needs and scale it as they grow. This flexibility ensures that organizations can evolve their intranet alongside their evolving business requirements.

• Integrated Collaboration Tools

InfinCE offers a range of collaboration tools, including video conferencing, instant messaging, and project management, which are essential for the modern workplace. This integration facilitates seamless communication and collaboration within teams, aligning with the trends of future intranets.

• Enhanced Security

With its focus on security, InfinCE provides a secure environment for businesses to operate. Its robust security measures protect sensitive data and ensure compliance with various data protection laws, aligning with the anticipated security needs of future intranets.

• Data and Analytics

InfinCE’s capabilities in data and analytics pave the way for more personalized and intelligent intranet experiences. These features can help businesses make data-driven decisions and improve user engagement on their intranet platforms.

In conclusion, the intranet of the future will be a more intelligent, integrated, and interactive platform, and InfinCE is strategically positioned to meet these future demands. Its emphasis on customization, collaboration, security, and advanced technology makes it a promising solution for organizations striving to stay ahead in a rapidly evolving digital landscape.

Wait no more. Explore InfinCE today. Request for a Free Demo!

While 2023 unfolded as a significant year for several global businesses, with them coming to terms with the adoption of hybrid workplace models, back-to-work scenarios, and completely remote modes of work, it is clear that the intranet landscape has evolved extensively, too.  Keeping pace with the changes and its dynamic trends is vital for businesses of all sizes to optimize their intranet strategies. 

As the nerve center of internal communication and collaboration within an organization, intranets double up as centralized hubs, enabling information sharing, project management, and team collaboration. Equipped to offer an array of features such as document management, discussion boards, calendars, and more, they enhance productivity, efficiency, and, ultimately, the company’s bottom line. Themes such as personalization, gamification, and robust technology adoption have been doing the rounds even as we see both small and large organizations rushing to stay atop these intranet trends in order to stay relevant and future-proof their operating models. 

Let’s delve into the upcoming trends that will shape intranet strategies in the year 2024.

1. Personalization and Employee Experience

Personalization is the key to future intranets. Tailoring the intranet experience to individual employee preferences and roles ensures a more engaging and productive work environment. Social feeds and user-centric designs play pivotal roles in enhancing this personalized experience, making the intranet a go-to platform for employees. A Gartner study points to how personalized intranet experiences have the potential to increase employee engagement by up to 34%. A McKinsey & Company report from 2022 highlights that engaged employees are 20-25% more productive than their disengaged counterparts. 

These statistics underscore the critical role of personalization in enhancing employee engagement, collaboration, and overall intranet effectiveness. In 2024, integrating personalization into intranet systems is not just a trend; it’s a strategic imperative for a thriving, motivated workforce.

2. Integration with Collaboration Tools

According to a study by International Data Corporation (IDC), businesses leveraging integrated collaboration tools and intranets witness a 30% reduction in project time. In 2024, this trend not only optimizes work processes but also fosters a cohesive and collaborative work culture. Embracing this integration is pivotal for organizations seeking to harness the power of collaboration tools within their intranet ecosystems, ultimately driving organizational success. Seamless integration of intranets with popular collaboration tools allows employees to access collaboration tools within the intranet environment, simplifying workflows and boosting efficiency. It’s a step towards a unified digital workplace.

3. Mobile-Friendly Intranets

Gartner forecasts that by 2025, nearly 80% of work will be done on a mobile device. Ensuring mobile accessibility for intranet systems is no longer an option but a strategic necessity. Research by Nielsen Norman Group indicates that mobile users engage with content for an average of 1.25 minutes, emphasizing the need for concise and easily digestible information on mobile intranets. With the rise of remote work, mobile accessibility is no longer an option but a necessity. In 2024, intranets need to be mobile-friendly, providing responsive designs, dedicated mobile apps, and mobile-specific features to ensure employees can stay connected and productive on the move.

4. Cloud-based Platforms

A study by McKinsey & Company reveals that 92% of organizations have reported increased business agility and speed of innovation after moving their operations to the cloud. Moreover, the cloud facilitates personalized experiences on intranets by allowing tailored content delivery based on user preferences. Cloud-based intranets are gaining momentum due to their scalability, accessibility, and cost-efficiency. Moving to the cloud ensures data security, enhances collaboration, and facilitates real-time updates, making it a trend to watch out for in 2024.

5. Inclusive Knowledge Sharing

Intranets play a critical role in democratizing knowledge, making it easily accessible and shareable across the organization. Encouraging knowledge sharing among employees is crucial for innovation and growth. Intranets are evolving to promote inclusivity in knowledge sharing, ensuring that insights and expertise are accessible across the organization, irrespective of hierarchy.

6. Team-based Segmentation

Intranets with features tailored to specific teams streamline communication, document sharing, and project management, amplifying efficiency. Intranets that enable segmentation based on teams stand a greater chance of fostering focused collaboration within specific groups, enhancing efficiency, and promoting a sense of belonging and community. Personalization within these segmented intranets ensures that teams receive information and updates relevant to their projects and objectives, facilitating informed decision-making and a cohesive team dynamic. 

7. Employee Well-being and Engagement

Intranets are now placing a strong emphasis on employee well-being and engagement. Features such as wellness resources, feedback mechanisms, and recognition programs are being integrated to create a positive work environment. Advancing workforce well-being, a report by Deloitte, has useful pointers advising what leaders should do to help move the needle on workforce well-being. It formulates the kind of roles managers and executives should play and discusses why human sustainability should be part of the long-term solution.

8. A Focus on Search Functionality

A study by Forrester Consulting revealed that 94% of employees believe the search function is crucial for their productivity, emphasizing its importance. Intranets often house extensive amounts of data and documents, making a robust search capability essential. According to a study by the IDC, employees spend about 9.3 hours per week searching for information, highlighting the productivity drain without an efficient search function. 

Personalization further amplifies this functionality by tailoring search results based on an individual’s role, preferences, and search history, significantly enhancing the accuracy and relevance of the results. An enhanced search functionality is crucial for quick and efficient access to information within the intranet. A robust search mechanism is vital to support employees in finding the right information at the right time.

9. Data Visualization

Data visualization is a vital component of intranet systems, transforming complex data into easily understandable visuals for informed decision-making. Visual representations simplify data interpretation and aid in better decision-making. According to a study by the Content Marketing Institute, 73% of organizations prioritize creating more visual content due to its effectiveness in conveying information. Intranets often accumulate vast amounts of data, and visual representation through charts, graphs, and infographics simplifies interpretation. The Nielsen Norman Group suggests that visual aids enhance information retention by up to 32%. In 2024, integrating personalized data visualization into intranets will not only streamline data interpretation but also improve employee engagement and understanding, ultimately leading to more informed decisions and enhanced productivity within the organization.

10. Gamification (Employee Recognition, Leaderboards)

Research by TalentLMS found that 87% of employees found gamified training more effective, showcasing its potential in intranet platforms. Incorporating gamified elements, such as leaderboards, challenges, and badges, incentivizes participation and motivates employees to achieve goals. According to a study by Deloitte University Press, gamified platforms can lead to a 50% increase in employee engagement. Gamification is being employed to drive employee engagement and recognition. Leaderboards, badges, and other gamified elements motivate employees, boosting their productivity and participation.

Next Steps

Where are you on your intranet-building journey?

Assess your current intranet strategy and consider how these trends can be seamlessly incorporated. Stay ahead of the curve by embracing these trends to ensure your intranet remains a cutting-edge tool for enhancing internal communication and collaboration.

For more personalized guidance on implementing these trends into your intranet system, reach out to us for a consultation. 

Goals of increased employee productivity and cost savings are a no-brainer in today’s digitally transformed business landscape. As Rodney Zimmel from McKinsey Digital observes, the whole point of digital transformation isn’t exactly to become digital. It’s actually to drive value for the business. And that value comes from understanding clearly how to move from a physical workspace to a hybrid or a digital workplace platform. 

Embracing a digital workplace is crucial for businesses looking to increase productivity, enhance collaboration, and reduce costs. The COVID-19 pandemic has been a key accelerator of the perceptive shift to the digital workplace.

Read More: The Definitive Guide to Perfect Digital Workplace Solution

In this blog, we’ll discuss the 8 key considerations you need to make while you make the much needed transition to a digital workplace. From the benefits to caution areas, to potential pitfalls – we have the rundown.

1. The Covid-19 pandemic as a watershed movement: The COVID-19 pandemic has accelerated the need for businesses to shift to a digital workplace, leading to improved efficiencies, cost savings, and a more agile workforce. According to a study by PwC, companies that adopt digital workplace technology experience a 67% increase in productivity. Additionally, Gartner estimates that the digital workplace market is expected to grow at a compound annual growth rate of 14.6% from 2020 to 2027, reaching $45.7 billion by 2027. Deloitte reports that businesses can save up to $11,000 per employee annually by adopting a digital workplace platform. With the rise of automation and artificial intelligence, businesses need to embrace digital transformation and stay ahead of competition. Failure to do so could result in a loss of market share and diminished profitability.
2. Investment in tools and technologies: To enable a successful digital workplace, businesses must invest in the right tools and technologies. This includes video conferencing, instant messaging, project management software, cloud storage, and more. These tools enable employees to communicate and collaborate, regardless of their location or time zone. Additionally, digital workplace tools and technologies offer companies the opportunity to enhance the employee experience, leading to better retention rates and improved employee satisfaction. Access to online training and development programs, as well as digital resources and tools for wellbeing, help employees to feel valued and supported by their employers. A case in point is Accenture, which has implemented a platform called “Collaboration 2.0.” This platform offers employees a range of tools and services to simplify and enhance collaboration and communication, including instant messaging, video conferencing, and document-sharing capabilities. Accenture has reported increased productivity and employee engagement as a result of Collaboration 2.0.
3. The need for continuous upskilling and training: As businesses shift to digital workplaces, it’s essential to upskill and train employees to use the latest technologies effectively. This can be done through online training, workshops, and mentorship programs. Upskilling employees can also boost morale and improve job satisfaction as employees feel valued and equipped with the skills to succeed in a digital workplace. A key example to highlight this is AT&T, which created a Future Ready Employee initiative aimed at providing ongoing upskilling and reskilling to workers while providing them with new career development paths. As a result, they have improved employee retention by 14% and accelerated digital transformation.
4. Cybersecurity as a crucial tenet: As businesses shift to a digital workplace, cybersecurity becomes a crucial consideration. Cyber threats such as phishing, ransomware, and malware can wreak havoc on a business’s operations, leading to data loss and financial losses. To maintain business continuity, it is important to stay wary of cyber attacks that can bring business operations to a complete halt, causing a loss in productivity and revenue.  Educating employees on cybersecurity best practices and investing in strong cybersecurity measures, such as password management and two-factor authentication, is critical in mitigating these risks.
5. Remote work as a key cost-effective driver: Remote work has become increasingly popular in recent years, with the pandemic intensifying the trend. Remote work offers many benefits, such as cost savings and increased productivity. However, managing a remote team can be challenging, requiring strong communication and collaboration tools and a clear structure for managing tasks and deadlines.
6. Change management: Shifting to a digital workplace requires a shift in thinking and behavior, which can be challenging for some employees. Change management is critical in managing resistance to change and ensuring a smooth transition. This involves involving employees in the process and providing them with the support and training necessary to adapt to the new reality. Training employees to get up to speed with the latest tools and technologies is key to successful implementation of a digital workplace platform. The risk of working in silos is also cut to a great degree if there is a cohesive change management plan that drives key resources toward a co
7. Generative AI and the future of work: The future of work is set to be increasingly digital, with emerging technologies such as artificial intelligence, machine learning, and virtual reality playing a significant role. Businesses must continue to invest in digital tools and technologies to remain competitive and harness the potential benefits these technologies offer.
8. Processes and best practices: To successfully shift to a digital workplace, businesses must adopt best practices. This includes creating a digital transformation roadmap and involving employees in the process.
   1. Create a clear digital transformation roadmap: Develop a clear roadmap that outlines your goals, timeline, process, and milestones. This will ensure that everyone in your organization understands the direction of the digital transformation.
   2. Involve employees in the process: Employees are key stakeholders in the transformation process, and their involvement is crucial for the success of the project. Get them involved in brainstorming sessions, focus groups, testing, and feedback.
   3. Secure buy-in from leadership: Secure the buy-in from senior leadership to ensure that the transformation receives the necessary resources and support. This will demonstrate the importance of the project and its impact on the organization’s growth.
   4. Evaluate and choose the right digital tools and platforms: Carefully choose the digital tools and platforms that fit your organization’s needs and culture. Ensure that the tools provide the required features and functionality to achieve your goals.
   5. Train and support employees: Ensure that your employees have appropriate training and support throughout the transformation process. Provide training for new tools and processes to improve their adoption and comprehension.
   6. Measure the success of the transition: Regularly review the progress of the transformation using metrics that are relevant to your goals. Assess the results and adjust plans where necessary to achieve intended outcomes.
   7. Ensure data security and privacy: Implement appropriate data security measures to protect data and comply with applicable laws and regulations.
   8. Simplify processes and eliminate redundancies: Use the transformation to simplify processes and eliminate redundancies. This will optimize the use of resources and reduce costs.
   9. Foster a culture of innovation and continuous improvement: Encourage innovation and continuous improvement in your organization by creating a culture that promotes creativity, experimentation, and learning.
   10. Communicate effectively: Communicate the transformation plans and progress consistently and openly with all stakeholders, partners, and employees. This will ensure that everyone is aware of the efforts and the benefits of the transformation.

In addition to this, the implementation of best practices needs to be reviewed to get a tangible measure of success. Therefore, defining key performance indicators against very specific goals is crucial in ensuring the transition is successful.

Read more: Role of a Digital Workplace Platform in Hybrid Workplace

In conclusion, the shift to a digital workplace is essential for any business looking to remain competitive in an increasingly digital world. The benefits of enhanced collaboration, increased productivity, and cost savings are significant, but the transition requires careful planning, investment in the right tools and technologies, and upskilling and training employees. 

To know more about how InfinCE can take your business to new heights, connect with our experts today!

Even as the pandemic unfolded, physical workspaces have started to become obsolete with remote work growing in popularity. A U.S. Census Bureau data reveals that the number of people primarily working remotely grew from 5.7 percent in 2019 (roughly 9 million people) to 17.9 percent in 2021. An Accenture’s 2021 Future of Work survey shows how a whopping 83 percent of employees indicated preferences for hybrid work, while 63 percent of high-growth companies are already implementing hybrid work models to enhance workplace productivity and nurture a culture of flexibility and openness.

With companies world over implementing remote work policies, how well are you covered? Being able to work remotely is a great way to go if you have the right tools. That said, is investing in a comprehensive remote work platform on your radar?

Let’s help you figure it all out in our detailed guide on remote work software and its uses. 

IN THIS GUIDE

• Defining a remote work platform
• Common myths of a remote work software debunked
• Why is a remote work platform essential for today’s digital workforce?
• What are the benefits of a remote work software?
• What are the challenges involved in implementing a remote work software?
• How does a remote work software drive employee experience?
• Why should InfinCE be your go-to other remote work platforms?
• Conclusion

First things first, let’s explore a few myths that are typically associated when the topic of remote work is discussed. Let’s explore a few.

Defining a Remote Work Platform

A remote work platform is a digital tool or platform that allows individuals or teams to work and collaborate on projects, tasks, and assignments remotely from various locations. They are typically equipped with communication tools, task management, file sharing, and video conferencing.

Common Myths of a Remote Work Software Debunked

1. Remote work brings down productivity of employees: Well, this is a big no. A remote work software is equipped to handle virtual communication and collaboration tasks effectively without compromising on efficiency, thus playing a significant role in driving employee productivity. With optimized workflows cutting down on time-intensive processes, remote work tools help build agile teams that are ready to take on the challenges of a future-ready workplace. As the complexities of the modern workforce increase, the time is now to think about a comprehensive remote work platform that handles the a to z of communication, connectivity, and collaboration and helps employees adapt to the evolving needs of a dynamic business workplace.

2. Remote work can leave room for communication gaps: This is yet another misconception that often gets tagged with remote workplaces. A remote work platform helps remote teammates collaborate effortlessly through sharing files on the go over the cloud, manage projects efficiently, and track progress reports frequently by offering an integrated view of several linked workflows. This ensures that cross-functional teams stay well connected and are not working in isolated silos besides fostering an integrated working environment where team members can track project statuses, leads, define tasks, and set deadlines.

3. Remote work demotivates employees: With workplace demographics continuing to shift, the use of remote collaboration tools is on the rise and for good reason. Particularly fuelled by the growing demands to increase employee productivity and cut costs, remote work platforms act as a source of motivation by reshaping the very outlook of work.

Now that we have debunked some myths, let’s define the elements that constitute a remote work platform and understand the benefits it brings to the corporate table. Precisely, a remote work software entails a robust, technological version (aka a digital workplace) of a physical workspace, that encompasses all the technologies that both employers and employees use to get work done in today’s workplace. Ranging from HR applications, e-mail communication tools, core business applications to  instant messaging and enterprise social media tools and virtual assistants, a comprehensive remote work platform consists of a suite of several applications that are meant to transform the employee experience. 

Why is a Remote Work Platform Essential for Today’s Digital Workforce?

In today’s digital workplace, remote work platforms are essential for organizations to ensure seamless communication, collaboration, and project management. The onset of the COVID-19 pandemic accelerated the adoption of remote work platforms for many organizations. Remote work platforms provide a range of benefits to both employers and employees, including increased flexibility, reduced overhead costs, and improved work-life balance.

Remote work platforms enable employees to work collaboratively with their colleagues, thereby fostering teamwork and productivity. By using a remote work platform, employees can work on the same documents, share their ideas and collaborate on projects as if they were working in the same office.

What are the Benefits of a Remote Work Platform?

1. Greater employee retention and talent acquisition: A remote friendly work culture is a perk that any employee appreciates. Given that working remotely gives autonomy and flexibility to employees, there is a good chance that employees would opt for a lower paying job if they could work away from the office. Not just from the employee standpoint, employers also stand to gain with remote work as they get to hire top talent and indirectly save on business costs. 

2. Enhanced communication channels: Today’s digital workforce prefers modern communication channels that allows them to communicate on the go without having to gather in meetings that are all too time-consuming. 

3. Reduced costs: For employers in the digital age, investing in IT infrastructure and physical office workspaces may run into overhead costs in the long run. With fewer people in a physical office setup, organizations can cut down on their real estate footprint, reduce costs to run onsite business operations, including office space, equipment and travel reimbursement.

What are the Typical Challenges Involved in Implementing a Remote Work Software?

1. Steep learning curve: While a remote work software is composed of a bunch of applications serving distinct functions, it’s important for your remote work software to work as a unified platform that helps employees have a delightful employee experience. However, this comes with a certain trade-off. To make the most of remote work, it’s important for employees to be tech-savvy and invest time and energy on getting a grasp of multiple tools, no matter how simple they seem. 

2. Integration issues: It’s important to ensure that your technology teams work in cohesion with your infrastructure management teams to get through the traps of siloed implementations and disparate ownership. 

3. Data security and porting: While employees work with scores of data that gets exchanged across all remote work collaboration tools, it’s imperative to keep a tab on secure data sharing and porting. Switching and porting data between multiple apps leads to significant time losses. For instance, a typical day of a remote worker would involve attending a meeting over a video conference on a separate application while also writing an email via an email tool. So the need to maintain a unified view of data is important. 

How does a Remote Work Software Drive Employee Experience?

In addition to boosting productivity, remote work platforms also drive employee experience. These platforms help employees feel more connected to their colleagues and their organization, even when working remotely. Communication tools such as chat, video conferencing, and messaging platforms facilitate a sense of community and enable workers to build relationships with co-workers and managers.

Remote work software also contributes to work-life balance for employees. They allow workers to work from anywhere, anytime, thereby reducing the stress and time involved in commuting. Additionally, these platforms provide employees with greater autonomy, resulting in improved job satisfaction.

Remote work software is essential for organizations that want to stay competitive and provide the best experience for their employees. By using remote work software, businesses can empower their remote workforce to work collaboratively and productively, regardless of where they are in the world. Moreover, remote work platforms drive employee experience, enable work-life balance, and foster a sense of community among remote workers.

Must-Have Features of a Comprehensive Remote Work Software

We list some must-have features that should comprise an ideal remote work software. While investing in one, be sure to check on them.

1. Collaboration apps: Since collaboration is the lifeblood of remote work, your remote work platform needs to be fully equipped to facilitate video meetings, live chat, and bring up a comprehensive employee directory for quick lookup.

2. Productivity tools: Contextual tools that raise productivity such as spreadsheets, presentations, calendars, and calendars are an absolute must. 

3. Flexible integrations and mobile compatibility: Your remote work platform should be capable of unifying all your existing and future digital systems. This gives you an inherent edge because you are not only able to centralize the technology architecture but also indirectly increase enterprise-level flexibility. This helps businesses to scale up, or down, according to dynamic business needs.

4. Secure cloud file sharing: To support a workforce that’s spread across the globe, your remote work tool should be hosted on the cloud, facilitating employees to to work from any location and from any device, with just a basic connection to the internet. Besides being cloud-based, the tool should also have cloud storage to store all important business files and documents in order to make it easier for employees to access the latest versions of files, whether they are in the office or working from home.

Why should InfinCE be your go-to over other remote work platforms?

The following features make InfinCE truly beneficial for customers and offers them a competitive advantage over other remote work software. 

1. Comprehensive and customizable: InfinCE offers a comprehensive suite of tools and features to facilitate remote work across multiple departments in an organization. The platform can be customized to cater to specific business needs, ensuring a personalized and productive workflow.

2. Affordable and scalable: The pricing of InfinCE is transparent and budget-friendly, with no hidden costs or fees. The platform is scalable and can be adapted according to the size of the organization, making it accessible to small start-ups as well as large enterprises.

3. Secure and reliable: InfinCE is built with enterprise-grade security protocols to ensure data confidentiality and protection. The platform also ensures reliable access to data and applications with 99.9% uptime.

4. User-friendliness: InfinCE is designed to be user-friendly, with a user interface that is easy to navigate and understand. The platform is also compatible across multiple devices, making it convenient for users to work remotely from anywhere in the world.

5. Collaborative and efficient: InfinCE fosters collaboration among team members, making it easier to work together and achieve goals. The platform enables efficient project management, workflow automation, and streamlined communication among team members, resulting in improved productivity and efficiency.

Conclusion

As the modern workplace continues to evolve, and employee expectations shift, organizations that do not embrace the digital workplace risk falling behind. With InfinCE, you can experience seamless, integrated and intuitive collaboration with the perfect remote work software at play! Get in touch with us for a free demo, and we would be glad to chip in!

The necessities of Covid-19 made companies rethink their priorities regarding managing their workforce. As a result, remote work shifted from being a short-term quick fix to a  long-term solution for increased efficiency and productivity. And in the post-pandemic world, work has become more partially remote, aka hybrid, than fully remote.

Hybrid Work Defined

A hybrid workplace blends both virtual and on-site arrangements to give employees the flexibility of dividing their working hours between the office and home. As a result, the employees enjoy more autonomy and life-work balance while remaining more engaged and productive at work. 

So, Why is Hybrid Work Relevant?

A Salesforce post says, “today’s hybrid workplace would soon be called just “the workplace”. A survey of 278 executives by McKinsey revealed that the surveyees planned to reduce their office space by 30%, indicating an increased acceptance of remote work, be it partial or otherwise. Cloud technologies and the right online tools would enable your employees to access data, connect with their colleagues from anywhere, and get their work done in a networked environment. 

The McKinsey study “The postpandemic future of work: Hybrid, remote and what’s ahead” surveyed 100 executives across multiple industries and geographies say that 9 out of 10 companies would go for a blend of remote and on-site working. As work culture gets increasingly hybrid, companies need to ensure efficient online tools are in place to enable their employees to collaborate and communicate seamlessly to get their work done. Organizations need to enforce the specifics required for a mix of remote and on-site work on a permanent basis to keep their hybrid workforce productive. 

Read more: Tips in Building a Hybrid Workplace for the Future

Benefits of a Hybrid Workplace

A hybrid workplace brings quite a few benefits to the table. 

1. Flexibility at work leaves workers happy

Increased flexibility and reduced commute would help employees enjoy a better work-life balance.

2. Reduces operational costs

Hybrid workplace solutions reduce the cost of real estate and office supplies considerably. The money saved on rentals can be invested in technology, marketing, etc.

3. Increases productivity and efficiency

Working from the comfort of their homes and flexible working hours have proven to increase employee productivity and efficiency.

4. Boosts employee engagement

A hybrid working model boosts collaboration among your remote teams, thus keeping them more engaged at work. 

5. Offers location independence

A hybrid work model will essentially have a remote work infrastructure in place, enabling your workforce to work from anywhere in the world.

6. Enhances company culture

A blend of remote and on-site work would motivate your employees to remain more productive and engaged and proactively contribute toward the company’s goals and culture. On-site working days can hold face-to-face meetings and build interpersonal relationships among employees.  

Post-pandemic, companies are increasingly opting for a hybrid working model on a global scale. The Accenture study “The Future of Work: Productive Anywhere” says 83% of the 9326 employees surveyed agree that a hybrid working model would be optimal wherein they get to work remotely for at least one-quarter of their working hours. This calls for adopting smart digital workplace solutions marked by flexibility, scalability, and connectivity to stay efficient and competitive. As remote work evolves into hybrid work, companies must reimagine their digital workplaces to stay competitive. 

Read more: How Can Your Business Be Future-ready to Embrace the Flexible Work

How to Reimagine Your Digital Workplace to Nurture a Hybrid Work Culture?

1. Choose the right set of digital tools 

Your business needs the right set of digital tools and technologies to support hybrid work. You need to choose a smart digital workplace solution well-equipped with state-of-the-art communication, collaboration, and remote technology tools to connect your entire workforce to support a hybrid culture. The platform should enable a seamless and secure flow of data across multiple departments, thus connecting your geographically diverse employees. It should also have smart analytical tools like custom dashboards to get intelligent reports on the progress of projects. As the digital workplace comes integrated with all the tools required for your business operations, your employees needn’t waste their precious time switching from one app to another.

2. Connect employee experiences to business outcomes

Make sure that new technologies enhance employee experiences. Modern tools integrated into the digital platform should recognize your employees’ efforts. Care should be taken to put your employees at the center of the design so that your digital workplace solution transforms how people collaborate and communicate to get work done and meet business goals. Employee surveys help realize what your workforce actually needs to get their work done efficiently. Integrate productivity tools on your digital platform to boost employee performance. The architectural elements should be synced to delight the end users, viz., your employees, while serving to meet goals smarter and faster. Better employee experiences help boost business outcomes.

3. Create a great workplace experience

Your employees deserve a good on-site experience whenever they report to their physical offices. This is very important to make your hybrid working model succeed. Better on-site experiences lead to better in-person collaborations, which boosts better online collaborations among your employees. On-site events should support virtual events to delight your employees. Good on-site experiences make the office a place your employees would love to go.  

4. Build digital fluency

Digital fluency is vital to meet business goals as well as enriching employee experiences. You need to leverage technologies to offer training programs for all segments of your workforce to upskill them.   

In short, the pandemic and multiple lockdowns have caused companies to revisit their long-term business strategies and revamp their business processes to make them hybrid compatible. An April 2022 study of 800 business leaders, “At Work: The 2022 Workplace Trends Report,” says 77% of the companies surveyed have adopted a hybrid working model and that an “at will” hybrid policy has gained momentum. 

Read more: How to Keep Your Remote Teams Connected

To Conclude

You need the tech support of a smart digital workplace solution for your hybrid work model to succeed. This is where an efficient digital platform like InfinCE comes to your aid. InfinCE can support and improve the performances of your hybrid workforce in more ways than one. Here are a few:

1. InfinCE has efficient office and collaboration tools to help your remote teams collaborate efficiently, share files seamlessly, and improve their productivity.
2. It keeps your data private and safe on a secure, private virtual cloud.
3. The curated InfinCE application marketplace offers a multitude of both commercial and open-source business apps from multiple vendors to suit your unique business needs. 
4. Single sign-on access enables your geographically dispersed employees to have unified access to your data.
5. InfinCE offers seamless IT infrastructure management from one place to help you manage your information assets with ease and scalability.
6. It comes with a pool of varied collaboration tools to help your teams connect with each other as well as external contacts through live individual and group chats; secure file sharing; audio and video calls, etc.
7. Helps improve your business efficiency by simplifying your data analytics with the help of custom dashboards and tiles for enhanced visibility and productivity across all departments.

InfinCE is, thus, your one-stop technology solution that caters to anything and everything your hybrid workforce needs. Get in touch with our experts to know more.  

The COVID19 pandemic redefined the way people worked on a global scale! 

The McKinsey report “The Future of Work after Covid-19” says, “the pandemic accelerated existing trends in remote work, e-commerce, and automation with up to 25% more workers than previously estimated potentially needing to switch occupations”. 

Remote work necessitates companies to increasingly adopt digital workplaces to let their employees seamlessly access data from anywhere to get their work done. But how can you define if a digital workplace is effective, safe, and focused on the well-being of the employees? 

This article will take you through the top ways to monitor your digital workplace and keep it relevant!

Read more: How An Integrated Digital Workplace Solution Helps Mitigate Remote Work Hurdles

What Is A Digital Workplace And Why Do You Need A Digital Workplace Solution?

When your traditional or physical workplace turns digital, with everything you need for your work made available over the internet, it’s called a digital workplace. Digital workplaces are the smartest way to operate. But often digital workplaces give rise to security threats, clogged servers, misplaced data, and more such technology errors.

That’s when you need an apt digital solution, which eliminates all risks, and streamlines work digitally.

A digital workplace solution is a single platform that seamlessly integrates all the technologies required for getting work done, which include multiple apps, intranets, and portals. It consists of an all-encompassing, holistic set of multiple tools and environments needed for work made available on a single platform in an easily usable, logical, and productive manner. 

It is essentially a connected environment that provides employees access to all the data they need, independent of devices and geographical locations. Digitization of workplaces has enabled employees at all levels to communicate and collaborate in newer and more effective ways to form more productive relationships, thus serving to break down the silos at work and create employee experiences rooted in efficiency and growth.  

Remote work continues to be the preferred way of work for most employees post lockdown! 

The McKinsey study “What’s next for remote work: An analysis of 2,000 tasks, 800 jobs, and nine countries” says  “executives have indicated in surveys that hybrid models of remote work for some employees are here to stay. The virus has broken through cultural and technological barriers that prevented remote work in the past, setting in motion a structural shift in where work takes place, at least for some people”. 

Hybrid work allows employees to switch between work-from-home and the office depending on the demands their roles make on them. Remote work is here to stay, be it full-time or hybrid, a fact that has contributed heavily toward the increased adoption of digital workplace solutions. 

Digitization of business processes has caused companies to focus on leveraging technologies to increase employee efficiencies. Digital workplace solutions serve to streamline the internal operations of your business by segregating and analyzing vast volumes of data, and making it available at your employees’ fingertips, thus enabling them to work smarter and faster. 

Now, What’s Digital Wellbeing?

Digital wellbeing refers to the practice of leveraging data and technology to ensure the physical and mental wellbeing of your employees. Digital workplace solutions leverage technology and streamline data to help you attract and retain talent, increase productivity, and enhance employee experiences. Futuristic companies have come to realize that they should raise the levels of wellbeing of their digital employees to help the latter thrive in a stressful working environment. 

Read more: Driving Employee Engagement In Today’s Changing Work Culture!

A Few Strategies To Ensure The Wellbeing Of Digital Workplaces:

1. Limit screen time 

Digital workplace wellbeing focuses on reducing and optimizing screen time! 

A sample survey of 4000 respondents held in the UK found that 75% of the employees felt that reduced screen time would be good for their mental health.  

Streamlining the data, be it messages or emails, would save your employees from being bombarded with unnecessary data and reduce their screen time and stress levels. You need the service of a smart digital workplace solution to ensure this. 

A good digital workplace solution will make sure that the right data reaches the right people to avoid information overload. Effective collaboration apps can facilitate seamless communication and easy file sharing, thus serving to reduce their screen time. Employees need to access only the right data as and when they need it.

2. The personnel department must focus on human relations than human resources

Companies must cease to look at their employees as means to achieve economic success and consider them as ‘whole men and women’ rather than bundles of skills.  

Employee satisfaction and experience should be of utmost importance and their welfare, a primary concern to the leadership. Building employee welfare into the body of corporate policies would serve to create a sense of belongingness in the minds of the employees. The principle of the human relations approach focuses on making organizational members feel useful and vital to the company.  

Building custom dashboards on digital workplace platforms will let you keep tabs on your projects’ progress and employee performances,  thus enabling you to appreciate and reward good work. Sharing articles of motivation, events, quick games, and surveys through customized dashboards can help keep employees engaged and productive. Good employee experiences create a sense of belongingness and a feeling of being vital, leading to reduced attrition levels.

3. Create an environment of inclusion

Some employees might be wary of new technologies while certain others – like siloed teams – might see collaboration tools as a threat. It is imperative to ensure governance and compliance in place to train your employees at all levels in new technologies before deploying digital platforms. When diverse teams work together from different geographies in a digital working environment, it is the sense of inclusion that helps boost employee engagement. 

A digital workplace can be identified as an effective one only when it can be utilized by all. Thus, it needs to be simple and user-friendly, so that all employees can easily adapt to the new tools and technology. 

Read more: The Definitive Guide to Perfect Digital Workplace Solution

In Conclusion!

As mentioned above, digital workplaces are the smartest way forward for businesses. But it has its own drawbacks. However, these few glitches can easily be eliminated with the adoption of the right digital workplace solution. 

InfinCE makes a smart digital workplace partner that addresses the vital factors of engagement, diversity, inclusion, and belongingness among employees to help them meet the targets set much faster, in an employee-friendly environment designed to create great employee experiences.

With InfinCE, your employees can:

• Stay connected
• Work smart
• Make quick decisions
• Reduce work stress
• Maintain work-life balance well
• Stay engaged, motivated, and feel valued.

Know more about how InfinCE can drive employee wellbeing as well as improve efficiency in your organization. 

Sign Up for a Free Demo today!

Every workplace has its ecosystem. As a result, all of its aspects are constantly evolving. Employers today understandably want to establish a safe digital sanctuary for employees who have returned from the pandemic.

Because of the expanding technological adaptations, the digital workplace has limitless options. It contributes to a highly coordinated and running facility solely focused on providing a safe ecosystem and giving new experiences. Disruptive science, high-tech gear, and machine learning with AI are guiding workplaces toward a powerful digitalization that revolutionizes the way organizations operate.

A quick glance at the top digital workplace trends to expect in 2022.

Read more: Transform your Data Sharing Practices to Win Customer Trust?

1. Hybrid or Remote Work

Flexibility in how, where, and when individuals work is no longer a differentiator; it’s standard practice. Employers who do not provide flexibility will continue to see higher turnover, as employees seek roles in organizations that provide a value proposition more aligned with their objectives.

Organizations can benefit from data privacy with virtual private servers, robust firewalls, encryption/password-based access controls, concierge service, easy scalability, and reduced costs with InfinCE’s cloud architecture. Organizations may rapidly set up a business domain, website, mail server, and business apps without coding. Employees can gain access from anywhere using any device and continue from where they left off, presenting the organization with enhanced flexibility.

2. Four-Day Work Week is on the Way

According to LinkedIn’s Annual Big Ideas Report, industries will embrace the four-day workweek in 2022. This practice has already gained traction on a global scale, with organizations making the switch. (According to LinkedIn News, trial results reveal better employee well-being, work-life balance, and productivity.)

3. Employee Well-Being Prioritization

Organizations are increasingly concentrating on work-life balance, and employee mental health. This is likely to continue until 2022 especially as the epidemic causes more stress and burnout. Prioritizing employee well-being can also imply giving additional employee benefits, increased flexibility, and sign-on bonuses.

With InfinCE’s Collaboration Apps, employees can engage and connect, forming a professional bond that promotes teamwork and a sense of belonging, making way to a happier workplace experience.

Read more: How A Collaboration Software Can Improve Productivity

4. Focus on Centralized Communication

With teams dispersed across geographies and time zones, centralized communication will continue to surge to the top of the priority list to combat communication overload and miscommunication among team members. As a result, many large corporations are increasingly pursuing centralized communication platforms and improved work management.

With InfinCE, you can centrally oversee your complete IT infrastructure – server, storage, and staff. As well as create access controls for your files and apps using a single login, giving your organization superior insight over your authorized resources. In addition, you get to enable seamless business operations with InfinCE by accessing contacts with a click, live chats, one-on-one video calls, and frictionless video meetings.

5. Automation

Technological options include automated visitor management, capturing guest contact information, tracking and scanning visitors for COVID symptoms, recordkeeping, and even notifying hosts of visitors’ arrivals. According to a report published on fortunly.com, the total work hour completed by humans will decrease by 13% as they will be done by robots, or in simple terms, automated. As a result, automation will stay and govern the sectors in the future decade.

With InfinCE’s productivity tools, you can provide your employees with a plethora of ready-to-use productivity tools – documents, spreadsheets, and presentations – to manage business data in a variety of formats, securely share your documents with any person, team, department, or collaborators outside your organization via a simple link, and elevate your organization’s credibility and maintain a favorable brand image among your customers with personalized business email. Additionally, InfinCE provides custom dashboards driven by a selection of tiles. All this and more results in automating your workplace to a large extent.

Read more: All You Need to Know About Dashboards and Data Security

6. Shifting the emphasis from Roles to Skills

According to Gartner, in the post-pandemic era, the attention of employers will move from job roles that require a collection of “unconnected and disparate talents” to “specialized skills” catering to specific business demands and difficulties. This is mainly due to companies realizing that roles are more closely linked to a post in an organization’s hierarchical system. In contrast, talents are tailored directly to business goals and difficulties.

7. Geography and Location will be irrelevant

The sole benefit that the pandemic brought was the acceptability of remote jobs. The propagation of the virus led the globe to believe otherwise. As a result, even when businesses reopen, remote working is thriving and adopted by many organizations.

InfinCE allows your organization to benefit from hassle-free remote working, making distance unimportant. Get real-time insights into the CPU, memory, and storage utilization of your office and application servers’ OS, Files, and DB with Server and Storage Monitoring.  InfinCE allows you to automatically update these boundaries when they exceed their present capacity, ensuring optimal resource use at all times.

8. Employee Monitoring, Productivity, and Behavioral Analytics

Employers are increasingly investing in technologies geared to monitor and track their employees’ activity to increase productivity and efficiency. For example, platforms now enable firms to monitor employee behavior across email and technologies like Slack to gauge productivity.

With capabilities such as productivity tracking, reports, and behavior analytics, our platform, InfinCE offers you insights into your employees’ activities. Using this data, the organization can schedule further training for individuals who require it, boost productivity, and identify and control bottlenecks.

9. HR Transformation Using Technology and Data 

By 2022, more firms will have transformed their human resources departments by leveraging indirect sourcing and talent acquisition data analytics. HR professionals can also use data to determine why employees leave their companies and reduce turnover. In addition, people analytics or insights drawn from data related to worker talent are assisting companies in uncovering critical information about organizational performance and individual employee requirements. 

Custom Dashboards help increase business efficiency. InfinCE provides custom organization, department, team, and personal dashboards for increased visibility and efficiency.

InfinCE presents your organization with a growing library of tried-and-true business software solutions, some of which are free to use. In addition, this carefully curated InfinCE Marketplace offers your company a wide range of open-source and commercial business software alternatives from several software suppliers.

Read more: 5 Ways Today’s Workplace Has Transitioned Digitally

10. The Great Resignation will pursue

Employees are resigning in unprecedented numbers, particularly in the United States and the United Kingdom. As a result, many teams and organizations have made employee retention a primary goal. As a result, the “Great Resignation” will be present until 2022.  

How will these trends impact the workplace culture?

The realities of these trends will get piled on top of longer-term technology transformations, continuous DE&I journeys, and persistent disruptions and uncertainties. We believe these trends can hugely impact the workplace culture in the following ways: 

• Leaders will be proponents of conflict resolution. Their jobs will focus more on bringing things together than just being functional champions. 
• New-age technologies and breakthroughs that come faster than expected will emphasize the importance of having a digital mindset and transformation. We will need to be flexible and troubleshoot our current and future needs. Organizations will be made or broken by their ability to innovate. 
• Building new processes and practices to support the Hybrid workplace will be necessary. We will require a shift in both people’s and leaders’ mindsets. Managers who believe in one-on-one physical connections will need to adapt quickly because professional interactions will now be in virtual mode. 
• Organizations will have more feet on the ground and thinner central resources. The skills hired for locations will be sharper because they will need to establish their support systems. 
• Well-defined career prospects and progress will be a source of attraction and retention. People will start prioritizing training and upskilling to define their market value and existence. Every organization will need to prioritize workplace competence and performance. 
• Managing the new style of working and living puts strain on individuals. Managers must be more alert and respect this transition. As a result, engaging on a deeper level will benefit both.

InfinCE is capable of meeting your diverse needs in the best way possible. InfinCE provides everything you need to assist various digital office operations, from corporate chat tools to data management software. With InfinCE, your organization gets to enhance the workplace by offering a streamlined experience, cheaper costs, and effective deployment and change management.

Take an InfinCE Demo to explore the business gripping features for effective workplace management.